This Society shall be known as the “FUZHOU UNIVERSITY ALUMNI ASSOCIATION (SINGAPORE)”, hereinafter referred to as the “Society”.
Its place of business shall beat “7 Kaki Bukit Road 1, #03-16, Eunos Technolink, Singapore 415937” or such other address as may subsequently be decided upon by the Management Committee and approved by the Registrar of Societies. The Society shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary.
The Society shall be affiliated with Fuzhou University in The People’s Republic of China.
Its objects are:
Membership is open to all graduates, current or past staff or employees and current students of Fuzhou University who reside in Singapore and are considered suitable by the Management Committee and in accordance with the conditions described below :-
Persons must be graduates i.e. former students of Fuzhou University who reside in Singapore.
Applicants must be current undergraduates i.e. students of Fuzhou University who reside in Singapore, or current or past staff or employees who reside in Singapore. Associate Members who are undergraduates shall automatically become Ordinary Members upon graduation and payment of a subscription fee for Ordinary Membership and thereafter shall cease to be Associate Members. Associate Members who are undergraduates are allowed to extend their membership for a maximum period of up to the equivalent of 4 re-sittings of graduation examinations in the event they fail to pass their graduation examinations.
Only Ordinary Members are
allowed to apply for Permanent Membership. Membership for this category is
determined by the Management Committee.
6.1 All members shall receive all notifications and circulars concerning the affairs of the Society.
6.2 All Ordinary Members and Permanent Members shall be entitled to attend all General Meetings of the Society. All Ordinary Members and Permanent Members who are Singaporeans and Permanent Residents shall be entitled to one vote each and shall also be known as voting members.
6.3 All Ordinary Members and Permanent Members under 6.2 shall be eligible to stand for election to the Management Committee.
6.4 Associate Members shall have no right to vote and no right to hold office.
7.1 Admission to Membership
(a) Any person desiring to be admitted to membership of the Society shall make an application to the Secretary on a prescribed form to the Management Committee and accompanied by payment of entrance and subscription fees or in accordance with such other procedure as may be laid down by the Management Committee.
(b) Members are to be voted in by the Management Committee of the Society. New members shall be proposed and seconded by voting members. Such applications shall be submitted to the Management Committee for its approval.
(c) A copy of the Constitution of the Society, together with all By-Laws enacted under it, shall be supplied to every member on admission.
8.1 Entrance fees and annual subscriptions for all members shall be determined and may only be varied by a General Meeting of the Society.
8.2 Entrance fees are payable on application for membership, in default of which membership may be cancelled by order of the Management Committee.
8.3 Annual subscriptions are payable in advance on admission to membership and thereafter annually. If a member falls into arrears with his subscriptions or other approved dues, his attention shall be drawn to it immediately by the Treasurer. The rights and privileges of member in arrears may be suspended by the Management Committee until such arrears are made good. If he continues to default with his payments for more than three months after his attention has been drawn to it, he shall automatically cease to be a member and the Management Committee may take legal action against him provided that they are satisfied that he has received due notice of his debts.
8.4 Any additional fund required for special purposes may only be raised from members with the consent of the General Meeting of the members.
8.5 The income and property of the Society whensoever derived shall be applied towards the promotion of the objects of the Society as set forth in this Constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend or bonus or otherwise howsoever by way of profit to the persons who at any time are or have been members of the Society or to any of them or to any person claiming through any of them.
Membership of the Society shall be automatically terminated through:
(i) the member performing an act which causes disrepute to the Society;
(ii) the member violating any of the By-Laws of the Society;
provided that members so expelled shall have the right to appeal to the General Meeting. The decision of the General Meeting shall be final and conclusive.
Any member whose name is struck off the Register of the Society for any reasons whatsoever may apply at any time to the Management Committee for reinstatement and such member may be reinstated conditionally or otherwise but the Management Committee shall not be bound to reinstate any member nor be obliged to disclose the reason for any non-reinstatement.
11.1 The supreme authority of the Society is vested in a General Meeting of the members.
11.2 An Annual General Meeting shall be held in or before April.
11.3 At other times, an Extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or 16 voting members, whichever is the lesser, and may be called at anytime by order of the Management Committee. The notice by writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within 2 months from receiving this request to convene the Extraordinary General Meeting.
11.4 If the Management Committee does not within 2 months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving 10 days’ notice to voting members setting forth the business to be transacted.
11.5 At least 2 weeks’ notice shall be given of an Annual General Meeting and at least 10 days’ notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all voting members.
11.6 Unless otherwise stated in this Constitution, voting by proxy shall not be allowed at all General Meetings.
11.7 The following points will be considered at the Annual General Meeting:
(a) The previous financial year’s accounts and annual report of the Management Committee.
(b) Where applicable, the election of office-bearers and Honorary Auditors for the following term.
11.8 Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives notice to the Secretary 1 week before the meeting is due to be held.
11.9 At least 25% of the total voting membership or 16 voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum.
11.10 In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any part of the existing Constitution.
12.1 The administration of the Society shall be entrusted to a Management Committee consisting of the following to be elected at alternate Annual General Meeting :-
(a) A President
(b) Three Vice-Presidents
(c) A Secretary
(d) Two Assistant Secretaries
(e) A Treasurer
(f) An Assistant Treasurer
(g) Six Ordinary Management Committee Members
12.2 Names for the above officers shall be submitted to the Chairman of the Annual General Meeting in writing not less than fourteen (14) days from the date of the Annual General Meeting. The names shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer and Assistant Treasurer may be re-elected to the same or related post for a consecutive term of office. The term of office of the Management Committee is 2 years.
12.3 Election will be either by show of hands or, subject to the agreement of the majority of the voting members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote.
12.4 A Management Committee Meeting shall be held at least once every 3 months after giving seven days’ notice to Management Committee Members. The President may call a Management Committee Meeting at any time by giving five days’ notice. At least half of the Management Committee Members must be present for its proceedings to be valid.
12.5 Any member of the Management Committee absenting himself from three meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Management Committee and a successor may be co-opted by the Management Committee to serve until the next Annual General Meeting. Any changes in the Management Committee shall be notified to the Registrar of Societies within two weeks of the change.
12.6 The duty of the Management Committee is to organise and supervise the daily activities of the Society. The Management Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and shall always remain subordinate to the General Meetings.
12.7 The Management Committee has power to authorise the expenditure of a sum not exceeding $10,000.00 per month from the Society’s funds for the Society’s purposes.
13.1 The President shall chair all General and Management Committee Meetings. He shall also represent the Society in its dealings with outside persons.
13.2 The Vice-Presidents shall assist the President and deputise for him in his absence.
13.3 The Secretary shall keep all records, except financial, of the Society and shall be responsible for their correctness. He will keep minutes of all General and Management Committee Meetings. He shall maintain an up-to-date Register of Members at all times.
13.4 The Assistant Secretaries shall assist the Secretary and deputise for him in his absence.
13.5 The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Society and shall keep an account of all monetary transactions and shall be responsible for their correctness. He is authorised to expend up to $2,000.00 per month for petty expenses on behalf of the Society. He will not keep more than $1,000.00 in the form of cash and money in excess of this will be deposited in a bank to be named by the Management Committee. Cheques, etc, for withdrawals from the bank will be signed by the Treasurer and either the President or the Vice-Presidents or the Secretary.
13.6 The Assistant Treasurer shall assist the Treasurer and deputise for him in his absence.
13.7 Ordinary Management Committee Members shall assist in the general administration of the Society and perform duties assigned by the Management Committee from time to time.
14.1 Two members, either Ordinary or Permanent Members, but not being members of the Management Committee, shall be elected as Honorary Auditors at each Annual General Meeting for a term of 1 year only and shall not be re‑elected for a consecutive term. The accounts of the Society shall be audited by a firm of Public Accountants and Chartered Accountants if the gross income or expenditure of the Society exceeds $500,000 in that financial year, in accordance with Section 4 of the Societies Regulations.
14.2 The auditors:
(a) will be required to audit each year’s accounts and present a report upon them to the Annual General Meeting.
(b) may be required by the President to audit the Society’s accounts for any period within their tenure of office at any date and make a report to the Management Committee.
14.3 The financial year shall be from 1 January to 31 December.
15.1 If the Society at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust.
15.2 The trustees of the Society shall:
(a) not be more than 4 and not less than 2 in number.
(b) be elected by a General Meeting of members.
(c) not effect any sale or mortgage of property without the prior approval of the General Meeting of members.
15.3 The office of the trustee shall be vacated if :-
(a) the trustee dies or becomes a lunatic or of unsound mind.
(b) he is absent from the Republic of Singapore for a period of more than one year.
(c) he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee.
(d) he submits notice of resignation from his trusteeship.
15.4 Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given to all members in writing at least two weeks before the General Meeting at which the proposal is to be discussed. The Registrar of Societies shall be notified of any trustees appointed and of any change in trustees.
15.5 The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies.
Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society’s rules and regulations.
17.1 Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Society’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited.
17.2 The funds of the Society shall not be used to pay the fines of members who have been convicted in court of law.
17.3 The Society shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore.
17.4 The Society shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes.
17.5 The Society shall not hold any lottery, whether confined to its members or not, in the name of the Society or its office-bearers, Management Committee or members unless with the prior approval of the relevant authorities.
17.6 The Society shall not raise funds from the public for whatever purposes without the prior approval in writing of the Assistant Director Operations, Licensing Division, Singapore Police Force and other relevant authorities, where necessary.
The Society shall not amend its Constitution without the prior approval in writing of the Registrar of Societies. No alteration or addition/deletion to this Constitution shall be passed except at a general meeting and with the consent of two-thirds (2/3) of the voting members present at the General Meeting.
In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Management Committee shall have power to use their own discretion. The decision of the Management Committee shall be final unless it is reversed at a General Meeting of members.
In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement.
21.1 The Society shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total voting membership of the Society for the time being resident in Singapore expressed, either in person or by proxy at a General Meeting convened for the purpose.
21.2 Notice of any proposal to dissolve the Society shall be given to all members not less than one calendar month before the date fixed for the General Meeting.
21.3 In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Society shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore.
21.4 A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies.